Texas Department of Motor Vehicles

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DPS - IOD - Contract Specialist II-IV

at Texas Department of Motor Vehicles

Posted: 10/12/2019
Job Status: Full Time
Job Reference #: 00007502
Categories: Legal
Keywords: contracts

Job Description

PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

*** Experience detailed will be used to determine eligibility for appropriate level of position ***

GENERAL DESCRIPTION:  

Perform highly complex (senior-level) contract management work.  Work involves developing and evaluating a broad range of contracts.  Work under limited supervision with considerable latitude for the use of initiative and independent judgment.

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. N/A

ESSENTIAL DUTIES / RESPONSIBILITIES: 

1.    Develop contracts by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract features.

2.    Oversee the coordination and facilitation of procurement related meetings such as kick-off and pre-proposal meetings, post-ward conferences, team briefings, and evaluation scorings.

3.    Participate in contract pre-award and post-award activities.

4.    Monitor contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract policies and recommend cancellation of contracts when deviations occur.

5.    Confer with contract providers to ensure compliance with policy, procedure, legal, and fiscal requirements.

6.    Resolve contract issues and concerns.

7.    Negotiate contract renewals, amendments, and plan changes.

8.    Review specifications for bid requests.

9.    Plan, develop, coordinate, and maintain procurement documents, bid evaluations instruments, and records.

10.    Analyze, interpret, and clarify legislation, statutes, federal regulations, and assist with the development of contract administrative policies, procedures, rules, and regulations
to ensure compliance with agency and governmental regulations.

11.    Provide technical assistance to a variety of internal and external customers regarding contract administration, policies, and procedures.

12.    Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

13.    Perform other duties as assigned.


Qualifications

GENERAL QUALIFICATIONS and REQUIREMENTS: 

Education – Graduation from an accredited four-year college or university with a major in Business Administration, Public Administration, Finance, Accounting or a related field, preferred.

Experience:
Contract Specialist II - Minimum of two (2) years' experience in contract development or evaluation work. State purchasing or contracting experience preferred.
Contract Specialist III - Minimum of three (3) years' experience in purchasing, contracting or contract management. State purchasing or contracting experience preferred.
Contract Specialist IV - Minimum of four (4) years' experience in purchasing, contracting, or contract management. State purchasing or contracting experience preferred.
Substitution Note:  Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.
Licensure and/or Certification:
Contract Specialist II & III - If driving is required, must possess a valid driver license from state of residence. Must possess or be able to attain certification as a Certified Texas Contract Manager (CTCM) within eleven (11) months from date of employment, and must maintain valid certification for continued employment in this position.

Contract Specialist IV - If driving is required, must possess a valid driver license from state of residence. Certification as a Certified Texas Purchasing Manager (CTPM) and Certified Texas Contract Manager certification are required for this position or attainment of both certifications within eleven (11) months of hire. Must maintain valid certification for continued employment in position.

Regulatory Knowledge – Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures. Knowledge of contracting regulations, policies and procedures, and community resources. Knowledge of and skill in interpreting and applying state and federal laws and regulations.

Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.

Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism. 

Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals. Must possess skills to effectively negotiate features of a contract.

Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems. Must be skilled to effectively evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements.

Technology (computers/hardware/software/operating systems) – Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.  Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.

Safety – Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.

Travel and/or Schedule – Availability for after-hour and weekend work is required.
*** Applicants Who Meet the Minimum Qualifications Will Be Required to Complete Testing ***

PHYSICAL and/or ENVIRONMENTAL DEMANDS: 
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•    Environment:   Office;
•    Ambulatory skills, e.g. stand, walk, sit, stoop;
•    Hand-eye coordination and arm/hand/finger dexterity;
•    Ability to speak, hear, and exercise visual acuity;
•    Ability to transfer weights of fifteen (15) pounds anticipated for this position;
•    Driving requirements:    Occasional, ten percent (10%).
State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/

DPS employee who is selected for a position in their current salary group and state title will be transferred with no salary change.

DPS employee who is selected for a position in their current salary group with a new state title may receive an increase up to 3.4%.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.


DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS.  ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.