Texas Tech University Health Sciences Center El Paso

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Section Coordinator

at Texas Tech University Health Sciences Center El Paso

Posted: 10/3/2019
Job Status: Full Time
Job Reference #: 470901

Job Description

Extended Job Title
Section Coordinator

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Coordinates a section in a department that has institutional oversight responsibilities. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program or departmental project as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and/or students.

Requisition ID

Travel Required
Up to 25%

Major/Essential Functions
  • Assists the Director for the Office of Institutional Research and Effectiveness (OIRE) with coordination of project work flow and communications, project management, coordination of activities/events, and maintenance of essential office functions
  • Serves as the main administrative support for scheduling appointments, organizing office documents, managing office filing systems, receiving and directing incoming communications and requests. etc., on behalf of the OIRE Director and OIRE professional staff;
  • Coordinates major institutional projects involving offices/departments across TTUHSC El Paso campus, to include the coordination of communications, monitoring of timelines, scheduling events/activities, and related operational processes
  • Coordinates meetings on behalf of OIRE and the Director, including institutional committee and task force meetings; prepares and distributes meeting materials; takes/distributes/stores minutes, etc
  • Coordinates data/information collection procedures, to include distribution of data collection forms, sending e-mail requests, monitoring of data/information submissions and tracking/organization of files received
  • Utilizes MS Office software (e.g. Word, Publisher, Excel, etc.) to edit at visual depictions of information and data, including charts, graphs, tables, and diagrams for reporting purposes; assist with preparations and publications using software (i.e. PowerPoint, Adobe)
  • Utilizes MS Office products web-based applications/databases for data/information entry, retrieval, organization and storage
  • Perform web-based research to assist the OIRE Managing Director with new degree/certificate program proposals.Search online databases (i.e. Texas Medical Board, Texas State Board of Dental Examiners) to compile formation as part of institutional research projects demonstrating degree program needs and ongoing data collection on program
  • Coordinate institutional trainings on Ellucian systems (i.e.Banner/Cognos, Degreeworks, etc.) for staff from various departments/units across the HSC. Collaborate with TTUHSCEP staff, IT staff, TTU System CIO staff, and contracted consultants as relevant to facilitate training planning and implementation
  • Manage all communications, timeline, and logistics, including technology (Cognos access, Webex, etc.).
  • Compile and distribute training materials, including dissemination via website posting
  • Utilizes institutional applications/web-based tools (i.e. Banner),  MS Office software (i.e. Excel) to perform budgeting procedures and functions; monitors and tracks office budgetary activities, to include ongoing tracking of expenditures; assist with annual budget planning and preparation
  • Prepares and processes all travel, purchasing, inventory needs
  • Assists with website maintenance (uploading information/reports, monitoring website accuracy, some content editing, interacting with Website administrators and Webmasters)
  • Performs internet searches on topics related to institutional research and accreditation (gathers information regarding reporting requirements, submission guidelines, deadlines, policy changes, etc.)
  • Assists other department professional staff with overflow work, as assigned by OIRE Director

Position Specific Qualifications:
  • Experience working in a service/customer-oriented environment. Experience coordinating meetings/events
  • Experience coordinating short-and long-term projects, office calendar, timelines and work flow
  • Proven ability to monitor and maintain fiscal/budgetary compliance
  • Proven ability to manage multiple activities and tasks
  • Excellent written and oral communication skills. Proficiency in use of MS Office products (MS Outlook, Word, Powerpoint, Excel, etc.), computer-based and web-based applications and software products.
  • Strong professional skills, interpersonal skills and problem-solving skills
  • Strong work ethic and ability to consistently meet work requirements and deadlines
  • Able to work independently and in team environment

Grant Funded?

Minimum Hire Rate

Pay Basis

Work Location
El Paso

Preferred Qualifications
  • Experience with office management processes in a higher education setting. Experience working in a high profile setting.
  • Experience coordinating work activities involving large groups. Experience working with a client/customer group.
  • Experience with web content editing programs. Experience with accounting/finance and budget management.

HSC - El Paso


Required Attachments
Cover Letter, Professional/Personal References, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group


EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelors degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Does this position work in a research laboratory?

Application Instructions

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